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Travel Assistant

Duty Station:Kjso - Kuwait
Deadline:30 Apr 2013 (Expired)
Under the overall guidance of the Human Resources Operations Manager (HROM) and direct supervision of the Travel Officer, the incumbent will be
responsible for the following duties:
Support the Travel Unit Assistants in the coordination of official travel related functions for all civilian and military personnel;
Assist in the preparation of Travel Authorizations (PT-8) and follow up signatures;
Assist in the planning, routing, issuance of itineraries, and airfare rates for such travel based on the least costly and most economical and direct
Prepare faxes and letters when required;
Contact airlines or travel agencies to make reservations at least expensive fares and request for issuance of tickets;
Respond to staff member's queries and assist mission personnel in obtaining the UAE, Kuwait and Afghanistan visas;
Arrange for accommodation/hotel as appropriate;
Prepare and verify invoices submitted by travel agents to ascertain that services are rendered according to the travel authorization before
processing invoices for payment;
Maintain database, filing system for invoices, note verbal to embassies, travel authorizations, status of travel documents and any other
incoming/outgoing correspondence;
Assist and provide general support to the Travel Unit in Kuwait and through correspondence to missions, prepare statistics on a monthly basis;
Monitor unit's attendance records, request office supplies and furniture;
Perform any other duties as assigned.
Education: High school diploma or equivalent with a certificate/diploma in travel and tourism Management. Basic knowledge in airlines reservations
system such as confirmation of seats, understanding and interpretation air fares and airline ticketing.
Experience: Four (4) years of experience in travel management and travel administration.
Languages: A good command of written and spoken English is essential. Knowledge of Arabic is an asset.
Other Skills: Proficiency in computer software applications (MS Word, Excel, MS Office suite, Lotus Notes).
Professionalism: Good knowledge and relevant experience of travel related processing requirements. Ability to apply good judgment in the context of
assignments given. Proven ability to maintain confidentiality in regard to official duties. Analytical skills to process and organize work with
clear objectives with attention to details. Meets commitments and observes deadlines. Committed to implementing the goal of gender equality by
ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing: Identifies priority activities and assignments, adjusts priorities as required, allocates appropriate amount of time and
resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses
time efficiently.
Teamwork: Good interpersonal skills; ability in multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Communication: Ability to speak and write clearly and effectively. Excellent inter-personal skills and flair for handling people in a polite and
service oriented manner.
Client Orientation: Focuses on result for the client and responds positively to feedback, consistently approaches work with energy and a positive,
constructive attitude. Receptive toward client needs. Maintains tact and diplomacy at all times.
Technological Awareness: Proficiency in computer software applications (Word, Excel, MS Office Suite).

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